Employee Reimbursements

Purchase Vouchers & Requisitions

Non-travel employee reimbursements

SFA is currently utilizing the SAP Concur Travel and Expense Management system for the Travel and P-Card programs. An employee reimbursement feature has been developed within Concur to reimburse employees for non-travel purchases.

Effective May 1, 2024, employee reimbursements should be processed via Concur rather than a Banner requisition.  A training manual is available on the Procurement and Business Services web page, under About → Help and Resources → Guides → General Procurement.   

New procedure

  • Make every effort to limit out-of-pocket expenses as a P-Card transaction or a requisition should be utilized.
  • A reimbursement may be denied if it does not meet the university mission, is not properly justified, or is an abuse of procedures.

P-Cards and requisitions are the preferred method for purchasing items for university business.  Purchases should be planned in advance, when possible, to limit employee out-of-pocket expenses.

Note: SFA is a tax-exempt entity and sales tax will not be reimbursed, with the exception of business meals. Employees are not eligible for tax exempt status when purchasing with personal funds on behalf of SFA.