Contract Management

Procurement and Business Services is responsible for the contract routing process for all contracts, except for Office of Research and Graduate Studies contracts, through a contract management system, iContracts. The contract process is outlined below.

1. Department submits contract and Contract Summary Form to contracts@sfasu.edu.
2. Procurement uploads documents to iContracts.
3. Contract is routed to the Office of General Counsel or authorized delegates for review and negotiation of vendor terms, if needed.
4. SFA and vendor signatures are gathered utilizing SFA’s eSignature platform.
5. Fully executed contract is uploaded into iContracts and emailed to the department. 

• A Contract Summary Form must be submitted with each contract to provide the information needed for the contracting process.
• A requisition must be submitted if the contract requires an expenditure of SFA funds.
• Purchases of software and hardware require contract review and IT review for security and accessibility. Visit SFA’s Help Desk for details.

No employee has authority to sign a contract except those with delegated signature authority authorized by the president.