Fiscal Year Deadlines

• September 6, 2022, noon
  • Standing orders: Send all invoices for standing orders to accounts payable
    • If a standing order expires August 31, 2022, no encumbrances will be carried forward into FY23, unless there are known charges outstanding.
    • Any invoices received after September 6, 2022 for standing orders that expire August 31, 2022 should be sent to Accounts Payable immediately upon receipt to be paid from fiscal year 2022 funds.
• September 14, 2022, 3 p.m.
  • All fiscal year 2022 invoices
    • Send all invoices payable in fiscal year 2022 to Accounts Payable. All invoices received after this date by Accounts Payable will be paid with fiscal year 2023 funds unless arrangements have been made to set up the charge as a year-end payable.

• August 31, 2022, 5 p.m.
  • Grant funds: expiring August 31, 2022
    • P-Card transactions utilizing grant funds should not be made after August 31, 2022.
• September 7, 2022, 5 p.m.
  • P-Card reconciling for August 4 to September 3 billing cycle
    • Transaction reconciliations must be completed and P-Card statement reports submitted.
• September 9, 2022, 5 p.m.
  • P-Card approvals for August 4 to September 3 billing cycle.
    • Approvals must be signed by supervisor and financial managers.
  • FY22 transactions not posting until FY23
    • The bank determines the FY funds for a transaction.
    • Attach receipts to completed P-Card Transactions Requiring FY22 Funds form and email to the P-Card coordinator no later than September 9th. Complete this form only if FY22 funds must be used for FY22 transactions that post in FY23.

All department requisition approvals must be posted by the date and time shown.

• July 22, 2022, 5 p.m.
  • Requisitions requiring formal written solicitations
    Includes goods or services on any FOP for any amounts greater than $50,000 and not available through an existing contract
• July 29, 2022, 5 p.m.
  • Requisitions requiring informal solicitations
    Includes goods or services on any FOP for amounts from $15,000.01 to $50,000 and not available through an existing contract
• August 5, 2022, 5 p.m.
  • Requisitions for items available through a cooperative contract, a state contract, or from a proprietary source
    Includes goods or services on any FOP for any amount
• August 19, 2022, 5 p.m.
  • Requisitions requiring no solicitation or contract
    Includes goods or services on any FOP for amounts equal to or less than $15,000
  • Last day to enter requisitions for the current fiscal year

• August 31, 2022, 5 p.m.
  • All FY22 travel expense reports must be submitted and approved.
  • All FY22 T-Card transactions must be assigned to report, reconciled, and approved.
  • All FY22 cash advances must be reconciled.