Receipting Guidelines and Cash-Handling Procedures

For Faculty and Staff

View the most up-to-date procedures on the Receipting Guidelines & Cash-Handling Procedures (PDF).

What should I do if I don't have a safe place to lock up cash in my department?

  • If a safe location is not available within the department, the cash and receipts should be brought to Student Business Services for safekeeping.
  • If a safe location is not available within the department, and Student Business Services is not open, the cash and receipts should be taken to the University Police Department in a locked bag.
    • The department name and responsible party should be noted on the outside of the locked bag.

Remember: Bank bags should be kept in a separate location from the bank bag key. 

How often should my department make a deposit?

Deposits must be brought to Student Business Services at least twice a week or when $500 or more in receipts have accumulated, whichever comes first.  A web deposit summary and copies of the receipts or cash register tapes should accompany the deposit.