Fiscal Year Deadlines

• July 31, 2024, 5 p.m.
  • Grant funds (internal and external) expiring Aug. 31, 2024
    • P-Card transactions utilizing grant funds should be made by July 31, 2024. 
• Aug. 28, 204, 5 p.m.
  • All FY24 employee reimbursement expense reports  must be submitted and approved.
  • All FY24 travel expense reports must be submitted and approved.
    • All FY24 T-Card transactions must be assigned to report, reconciled and approved.
    • All FY24 cash advances must be reconciled.

• Sept. 2, 2024, noon
  • Last day for departments to submit IDTs to Office of Financial Reporting for processing in FY24

• Aug. 23, 2024, noon
  • Send all invoices and purchase vouchers received to Accounts Payable to be paid from FY24 funds.
    • If a purchase order expires Aug. 31, 2024, no encumbrances will be carried forward into FY24, unless there are known charges outstanding.
• Aug. 30, 2024, 3 p.m.
  • Last day for all FY24 invoices and purchase vouchers
    • Send all invoices payable in FY24 to Accounts Payable. All invoices received after this date by Accounts Payable will be paid with FY25 funds unless arrangements have been made to set up the charge as a year-end payable.

• Sept. 2, 2024, noon
  • TimeClock Plus approvals due
• Sept. 4, 2024
  • 10 a.m.
    • August Leave Reports must be submitted and approved.
  • 5 p.m.
    • All labor distribution corrections for payroll-related financial transactions must be fully approved and received in the Payroll office.
• Sept. 5, 2024, 9 a.m.
  • Last FY24 payroll utilizing FY24 funds. 
    • All timesheets or payroll corrections must be submitted and received in the Payroll office

• July 31, 2024, 5 p.m.
  • Grant funds (internal and external) expiring Aug. 31, 2024
    • P-Card transactions utilizing grant funds should be made by July 31, 2024. 
    • Exceptions are allowed based on pre-approval by ORGS.
• Aug. 23, 2024, 5 p.m.
  • P-Card transactions utilizing FY24 funds should not be made after Aug. 23, 2024
    • Prioritize purchases to meet this deadline.
• Sept. 4, 2024
  • Noon
    • P-Card reconciling for August 4 to September 3 billing cycle
      • Transaction reconciliations must be completed and P-Card statement reports submitted.
      • Daily and weekly detailing is highly encouraged.
  • 5 p.m.
    • P-Card approvals for August 4 to September 3 billing cycle
      • Approvals must be completed by supervisor and financial managers.
      • Following up with approvers to ensure deadline is met is recommended.
    • FY24 transactions not posted until FY25
      • The bank post date determines the FY funds for a transaction.
      • Attach receipts to completed P-Card Transactions Requiring FY24 Funds form and email to the P-Card coordinator no later than September 4. Complete this form only if FY24 funds must be used for FY24 transactions that post in FY25.

All department requisition approvals must be entered and approved by the posted date shown.

• June 21, 2024, 5 p.m.
  • Requisitions requiring formal written solicitations
    Includes goods or services on any FOP for any amounts greater than $50,000 and not available through an existing contract
• July 12, 2024, 5 p.m.
  • Requisitions requiring informal solicitations
    Includes goods or services on any FOP for amounts from $15,000.01 to $50,000 and not available through an existing contract
• July 19 2024, 5 p.m.
  • Requisitions for items available through a cooperative contract, a state contract, or from a proprietary source
    Includes goods or services on any FOP for any amount
• July 31, 2024, 5 p.m.
  • Requisitions requiring no solicitation or contract
    Includes goods or services on any FOP for amounts equal to or less than $15,000
  • Last day to enter requisitions using FY24 funds

• Aug. 30, 2024
  • 2 p.m.
    • All Marketplace orders, cancellations and credits must be completed, and deposits must be brought to Student Business Services.
  • 3 p.m.
    • All departmental deposits are due in Student Business Services.
      • No Marketplace orders should be completed and processed after you have completed your Aug. 31, 2024 deposit.
      • All Marketplace stores will be taken offline.