SFA Contracts

Contract Term: 6/1/2021 - 5/31/2024
Purchasing Contact: Kim Jones

Contractor(s)

• Allied Associates Commercial Floors, Inc.
  130A Palisades Drive Universal City, TX 78148
  Phone: 210.646.9090
  Contract No: BuyBoard 642-21
• Gomez Floor Covering, Inc
  130 Inwood Rd. Dallas, TX 75247
  Phone: 214.905.1901
  Contract No: BuyBoard 642-21

Allied Associates Commercial Floors, Inc. and Gomez Floor Covering Inc. are both on the Buy Board Cooperative Contract #642-21. If you need a flooring quote of any type, please reach out to one or both of these vendors to obtain a quote. Make sure to tell the vendors to reference the Buy Board contract number on the quote. Once purchasing receives the quote and requisition from the department, we do the validation process (i.e. quote is valid within the guidelines of the Buy Board contract) for you. Please never hesitate to reach out to us for additional help, guidance or questions.

Ordering Instructions

Complete a "Request for Space Modification or Design" form, sign and submit to the Physical Plant.

General Information

Projects $2,500,000 or greater require approval of the UT System Board of Regents.

Contract Term: 6/1/2021 - 5/31/2024
Purchasing Contact: Kimberly Jones

Contractor(s)

• Gomez Flooring
  San Antonio, TX
  Phone: 214.905.1901
  Contract No: BuyBoard Contract 642-21, effective 06/01/2021
  Website: BuyBoard

Ordering Instructions

For any carpeting/ceramic tile flooring needs questions or information you may reach out to Kimberly Jones, contracting specialist, or Physical Plant at 936.468.3906. For new work, complete a "Request for Space Modification or Design" form, sign and submit to the Physical Plant. For maintenance or repair work, enter a work order to the Physical Plant.

General Information

Projects $2,500,000 or greater require approval by the UT System Board of Regents.

Contract Term: 4/1/2020 - 3/31/2025
Purchasing Contact: LaDonna O'Hara

Contractor(s)

• Cox Contractors
  Nacogdoches, TX
  Phone: 936.564.6500
  Contract No: B2100012

Ordering Instructions

All work for these contracts is ordered and overseen by the Physical Plant, ext. 3206.

General Information

These contracts are valid for projects up to $200,000.

Contract Term: Month to month, bid limits may apply
Purchasing Contact: Kimberly Jones

Ordering Instructions

If you have a need for electrical service repairs and/or maintenance, please contact Kimberly Jones, Purchasing Manager or contact Physical Plant at 936.468.3906.

General Information

Projects $2,500,000 or greater require approval by the UT System Board of Regents.

Contract Term: 7/1/2020 - 6/30/2025
Purchasing Contact: Kimberly Jones

Contractor(s)

• Lowe's ProServices
  220 N Stallings Drive Nacogdoches, TX 75965
  Phone: 936.560.7100
  Contract No: E & I Contract #CNR01375

Ordering Instructions

Physical Plant can always be your starting point when considering these purchases. Please reach out to them at 936.468.3906.

General Information

Our local Lowe's is on the E&I Cooperative Contract. Most any item can be purchased on our professional services account. Most of our Physical Plant department has a key fob that they use at checkout that allows us to make these purchases and get discounted pricing off of the E&I Cooperative Contract. Lowe's also has installation services available. Explore your options and take advantage of being able to make use of this cooperative and all it has to offer.

Purchasing Contact: Kimberly Jones

Contractor(s)

• Nacogdoches Sheet Metal and Plumbing
  Nacogdoches, TX
  Phone: 936.564.5276
  Contract No: First Choice #FC2087
  Website: First Choice Cooperative

Ordering Instructions

If you need the services provided by Nacogdoches Sheet Metal and Plumbing please have them reference the First Choice Cooperative Contract number on their quote, put in a requisition and procurement will take over from there. Please feel free to contact Kimberly Jones with any questions.

General Information

Projects $2,500,000 or greater require approval by the UT System Board of Regents.

Contract Term: 5/1/2021 - 4/30/2026
Purchasing Contact: Nicole Ivancic

Contractor(s)

• Complete Book & Media Supply
  1200 Toro Grande Drive, Suite 200, Cedar Park TX
  Phone: 800.986.1775
  Contract No: B1600623 / E&I Coop Contract #EI00104

Ordering Instructions

Order online at https://sfasu.completebook.com. This site was set up for SFA combining both the E&I Cooperative discount as well as tax exempt status.

Contract Term: 5/01/2023 - 8/31/2024
Purchasing Contact: Nicole Ivancic

Contractor(s)

• Best Water Store
  4601 Northwest Stallings Dr., Nacogdoches TX 75964
  Contract No: B2400098

Ordering Instructions

New service: Departments shall contact Best Water Store to schedule delivery and use P-Card for payment.

Existing service: Departments shall contact Best Water Store to schedule delivery and use P-Card for payment.

General Information

This service is to be primarily used with a discretionary account (Fund 28xxxx or 29xxxx).

Local accounts may only be used under unusual circumstances and with the approval of the Vice President for Finance and Administration.

Rate Details

$10.99/month for dispenser rental
$8 per 5-gallon bottle of water
$6 per sleeve of 200 paper cone cups

Contract Term: 9/1/2023 - 8/31/2024
Purchasing Contact: Nicole Ivancic

Contractor(s)

• Security Shredding
  PO Box 3539, Lufkin, TX 75903
  Phone: 936.637.2000
  Contract No: B2400231

Ordering Instructions

New service: Departments shall submit a requisition to include the point of contact, building and room number for the pickup service. Procurement will contact the vendor to arrange the next available service date.

Existing service: Departments using monthly paper bin pickup service will receive an email prior to the start of each new fiscal year to confirm the next years' service needs. Procurement will process a new Release Order accordingly.

General Information

Contact the purchasing contact to change the size of containers and frequency of pick-up and shredding.

Rate Details

Visits may be scheduled monthly, quarterly, etc. based on the department's needs.

• First Cabinet (35"h x 19"w x 19"d) - $25 per visit for on-site destruction
• Each additional container - $15
• 65 Gallon Container or 95 Gallon Container - $35 per visit for on-site destruction
• University Boxes (micro-fiche, etc. mixed media) - $1.50 per lb or will negotiate depending on number of units
• University Boxes (paper goods/documents) - $0.16 per lb
• Hard Drive destruction - $12.00 per item or will negotiate depending on number of units

Contract Term: 9/1/2022 - 8/31/2023
Purchasing Contact: Kimberly Jones

Contractor(s)

• Veolia ES Technical Solutions LLC
  1800 S. Hwy 146, Baytown TX
  Phone: 281.216.0035
  Contract No: B2300103
  Hazardous waste pick-up and disposal
• Sharps Compliance, Inc of Texas
  9220 Kirby Dr. Ste. 500 Houston, TX 77054-2534
  Phone: 713.432.0300
  Contract No: B2300401
  Hazardous bio-medical waste pick-up and disposal

Ordering Instructions

Create a Requisition in Banner

General Information

For more information on Hazardous waste management and disposal services needed on campus, please reach out to the Environmental Health, Safety, and Risk Department contacts: Eric F. Santes at 936.468.4514 or Greg Moore at 936.468.6034.

Rate Details

See contract and/or call purchasing contact or contract administrator.

Purchasing Contact: Lacey Bradshaw
Contract Administrator: Kay Johnson

Ordering Instructions

Create a Requisition in Banner that will automatically route through Safety for approval.

General Information

The University must have approval by the State Office of Risk Management BEFORE purchasing any type of insurance. The Environmental, Health, Safety & Risk Management oversees the purchase and filing of claims on all insurance.

Contact the Safety Office, 936.468.4514 for specific questions regarding the purchase of insurance or filing an insurance claim.

Insurance Currently Purchased

• Accident Insurance for Summer Camps and Early Childhood Lab
• Athletic Excess Insurance
• Auto Liability Insurance
• Crime Insurance
• Directors and Officers Professional Liability Insurance
• Fine Arts Insurance
• General Liability Insurance
• Medical malpractice insurance for physicians
• Property and Inland Marine Insurance
• Student Intern Medical Liability
• Study Abroad Insurance

Contract Term: Month-to-month basis
Purchasing Contact: Nicole Ivancic

Contractor(s)

• Optimum (formerly SuddenLink)
  P.O. Box 139004, Nacogdoches TX
  Contract No: Monthly
  Students should contact hall director with specific questions about dorms.

Ordering Instructions

SFA Offices contact Matt Romig in PPD to request a new cable line or to move an existing cable line.

Enter a requisition in Banner for a new cable line.

Contact Nicole Ivancic for needs related to FOP or location change if moving an existing cable line.

General Information

SFA responsibilities and Suddenlink contact information

Rate Details

Cable drop plus FCC fees and taxes TBD. SFA is currently in negotiations with Optimum. Additional levels of service and converter boxes are an additional cost.

Contract Term: 9/1/2023 - 8/31/2024
Purchasing Contact: Nicole Ivancic

Contractor(s)

• Goodwill Industries of Central East Texas (Goodwill Lufkin)
  301 Hill Street / Lufkin, TX 75904
  Phone: 936.632.8838 (office)
  Email: Michelle Bentley
• Rising Star Resource Development Corporation
  4308 Bryan Street, Dallas, TX
  Phone: 972.905.1290 (office)
  Email: Heather Mills / Operations Supervisor

Ordering Instructions

Email or call both vendors above to discuss needs and determine the best job classification and rates for services needed. Provide specific turn-around times to include start/end dates, approximate hours to be worked and department contact.

Enter a Requisition in Banner using TIBH as the vendor listing the following required specifications:

• Department point of contact: name, phone, email
• TIBH job class code number
• TIBH job description, level of experience
• Estimated hours (state whether overtime is authorized or not)
• Estimated start/end dates
• Employee name, if known

Notify the purchasing contact above with any questions.

General Information

• SFA vehicle use by temporary employees is not preferred; however, if the need arises, they will be required to attend the SFA Defensive Driving Class.
• Temporary staff will be provided safety training by vendor. Contact the Safety Office for specific SFA safety training if needed.
• Injury or illness at the work-site - contact staffing vendor immediately; an injury report will be required.
• A criminal background check is mandatory for security-sensitive positions.
• Contact Human Resources for assistance in converting a temporary employee to a SFA employee, if needed.
• Temporary staff candidates will be pre-screened to match the general skill requirements of the department and may be submitted for interviews based on vendor ranking.
• Specific candidates for temporary positions can be recommended by SFA to the vendor for consideration. Proposed candidates must contact vendor directly to interview the position.
• Temporary employees will be provided an Excel timesheet for tracking and approval of hours billed in 15-minute increments.
• Temporary employees must have access to a computer to enter hours, print and transmit timesheets.

Contract Term: 9/1/2022 - 9/30/2022
Purchasing Contact: Purchasing Contact: Kim Jones

Contractor(s)

• Servpro
  1027 Horse Creek Road, Suite 1
  Crowley, TX 76036
  Phone: 936.559.0404
  Contract No: N/A

Ordering Instructions

Submit a requisition to Procurement.

General Information

Services include, but are not limited to:

• Cleaning/refreshing the look of carpet, draperies and upholstery
• Prolonging the life of carpet, draperies and upholstery
• Cleaning up water damage
• Emergency/restoration services
• Other various services

Rate Details

Contact the Purchaser

Contract Term: Month to month, bid limits may apply
Purchasing Contact: Nicole Ivancic

Contractor(s)

• Infinity Custom Upholstery
  P.O. Box 630765, Nacogdoches TX
  Phone: 936.560.2188
  Contract No: N/A

Ordering Instructions

Submit a requisition to Procurement.

General Information

Services include, but are not limited to:

• Furniture repair
• Upholstery repair
• Other various services

Contract Term: 9/1/2022 - 8/31/2023
Purchasing Contact: Lacey Bradshaw

Contractor(s)

• Corporate Travel Management North America, Inc.
  Lisa Bekkering
  Phone: 800.810.2695
  Contract No: B23A0907
  All bus travel should be booked through Corporate Travel Management.
• Groople (HUB)
  990 Highway 287 N Ste 106 PMB 214, Mansfield, TX 76063
  Phone: 817.987.9004
  Contract No: iContracts# 1215624
  Contact John Butler for pricing.
• Red River Trailways
  1500 N Market St C112, Shreveport, LA 71107
  Phone: 318.221.5797
  Contract No: iContracts #216467
  Contact vendor for pricing.
• STM Driven
  1203 West Ridgeway Avenue / Waterloo, IA 50701
  Phone: 319.433.0851
  Contract No: iContracts #546496
  Contact Nick Gyllin for pricing.
• Western Motorcoach
  11318 Bedford Street, Houston TX 77031
  Phone: 832.328.1318
  Contract No: iContracts #418543
  Contact vendor for pricing. See website for more information.

Ordering Instructions

Create a Requisition in Banner

General Information

If you are using a vendor other than the ones listed above a contract will need to be signed and in place prior to the trip.

The vendors shown above have signed a master contract and provided the required proofs of insurance; no additional contract is necessary.

If the cost of the trip is expected to exceed $15,000.00, a vendor must be selected through a solicitation process.

Rate Details

Rates have not been negotiated.

Trips will be quoted individually as requested.

Contract Term: 9/8/2020 - 4/26/2024
Purchasing Contact: Stephanie Campbell
Contract Administrator: Kay Johnson

Contractor(s)

• Summus Industries (Staples partner)
  77 Sugar Creek Center Blvd., Sugar Land, TX 77478
  Phone: 800.527.3068
  Contract No: Sourcewell #012320-SCC
  • Summus customer service
    ediversitysupport@staples.com
    Phone: 855.273.1622
  • Summus contacts
    Vacant - inside sales representative
    Phone: 281.640.1765
  • Invoice and credit questions
    Debbra Spears

Ordering Instructions

• If you do not have a login for the Summus website, please contact the P-Card coordinator at pcard@sfasu.edu to create an account. Please allow 24-48 hours for the completion of your account setup. You will receive an e-mail confirming your login when the account is activated.
• Access Staples Advantage (Summus). In doing this, the University will receive HUB credit.

General Information

• If you visit the store and pay with a p-card you will receive SFA's discounted price or the retail price, whichever is lower, but SFA will not get HUB credit.
• If possible, try to make purchases more than $50.
• If Summus products are higher than Staples, Summus will price match the product. Please contact Angel Dominguez by email to price match. If the product is unavailable through Summus or you need the items ASAP then you are free to purchase from Staples.
• If you do this, you will need to give the P-Card Coordinator notice by phone or email. We want everyone to make a good faith effort to use our contracted HUB vendor. Documentation may be required.
• Returns less than $25, will not be picked up by Summus. Please contact Summus for credit issue.

Ordering Instructions

All departments are encouraged to get quotes from multiple vendors, using multiple state or purchasing cooperative contracts during the final six months of their current copier lease. Below is a listing of current vendors on campus and if a department knows of a different vendor, they can get a quote, but it must be on a state or purchasing cooperative contract.

Before or after a department has received quotes the department can contact their buyer to assist with the copier ordering process. After the department has reviewed and decided on a new copier, to begin the ordering process, the quote must be emailed to purchase@sfasu.edu and a requisition will need to be entered.

Finally, if a department does not wish to research a new copier and would like to stay with the current one, they can ask their current vendor for a quote for a one-year maintenance agreement which also must be on state or purchasing cooperative contract.

Contractor(s)

The below listed vendors are the ones we currently utilize. If you find a vendor you would like to use that is not listed, please contact your buyer so they can reach out and verify that they are on a state contract or purchasing cooperative contract.

• Canon Solutions America, Inc.
  7510 Calder Ave., Beaumont, TX 77706    
  Phone: 409.225.9163
  Representative: James Rodgers
• Complete Business Systems
  102 N Spur 63, Longview, TX    
  Phone: 903.399.2516
  Representative: Ronnie Fritz
• Konica Minolta Business Solutions U.S.A., Inc.
  12141 Wickchester Lane, Suite 400, Houston, TX 77079
  Phone:  832.766.0783
  Representative:  Brent Smith
• Ricoh USA
  100 E Ferguson Ste 416, Tyler, TX    
  Phone: 903.352.0299
  Representative: Randy Fedell
• Texas Document Solutions
  2003 Atkinson Dr., Lufkin, TX    
  Phone: 936.699.2800
  Representative: Tim McCoy
• Xerox
  424 North St., Nacogdoches, TX    
  Phone: 936.569.1992    
  Representative: Scott Waller

General Information

• Most of the well-known brands are on one or more state (TXMAS) or purchasing cooperative contracts (i.e. DIR, TPASS, TCPN).
• Consumable supplies are almost always included in the maintenance portion of these contracts and this should be considered in comparing the cost of the copier you choose. (i.e. Toner, Maintenance Supplies, Staples)
• Look carefully and compare the copier allowances available for black/white copies and color copies.
• All departments have the option to choose 2,3,4,5-year leases
• Receiving is NOT required on the lease portion of purchase orders for copiers

Most common options when ordering a copier:

• Lease (without option to purchase)
  Lease (usually paid monthly for two-to-five years) ownership is held by the vendor until end of the copier contract term. Maintenance is included. Vendor will remove copier at end of term if not renewing with that vendor or replace after negotiations with a new copier. Cannot use HEF Funds.
• Purchase w/maintenance contract (purchase a copier in full)
  One-time purchase of copier in full and with one year maintenance included. HEF Funds can be used only at the one-time purchase. If a department does not wish to do a maintenance contract at the time of purchase and decides later to have maintenance you cannot use HEF Funds at that time or for future maintenance periods.

Contract Term: 9/1/2023 - 8/31/2024
Purchasing Contact: Nicole Ivancic

Contractor(s)

• Airgas, Inc.
  259 N Radnor Chester Rd., Ste 100, Radnor, PA
  Phone: 800.558.8900, ext 1240
  Contract No: B2300003
• Matheson Tri-Gas Inc (locally ETOX)
  2214 South St, Nacogdoches TX
  Phone: 936.560.0755
  Contract No: B2300001

Ordering Instructions

Create a requisition in Banner or purchase with P-Card

Contract Term: 9/1/2023 - 8/31/2024
Purchasing Contact: Nicole Ivancic

Contractor(s)

• Piney Woods Sanitation Inc
  PO Box 1417, Huntington, TX 75949-1417
  Phone: 800.324.2092
  Contract No: B2400355

Ordering Instructions

Submit a requisition in Banner.

General Information

Services include portable toilet rentals for on-or-off campus events.

Rate Details

• Standard toilet rental - $10.30 per day/event
• ADA compliant handicapped toilet rental - $12.36 per day/event
• Daily waste removal cleaning during event(s) - $10.30/day

Contact: Central Stores/Central Receiving, PPD-CD.CR@sfasu.edu

Contractor(s)

• eShipGlobal
  5800 Campus Circle Drive, Suite 220A, Irving TX

Ordering Instructions

Access eShipGlobal to use the service

General Information

Stephen F. Austin State University has named eShipGlobal, Inc. as the preferred method to manage and provide shipping and delivery services for parcels and freight.

We appreciate your support for this program.  If you have any questions, please contact Central Stores at 936.468.4044 or PPD-CD.CR@sfasu.edu.

Purchasing Contact: Nicole Ivancic

Contractor(s)

• Northside Self Storage
  3203 N Pecan, Nacogdoches TX
  Phone: 936.569.6609

Ordering Instructions

Contact Northside Self Storage to discuss size, climate options and obtain a quote. Then submit a requisition through Banner.

General Information

Master blanket contract has been signed. The only additional paperwork required is the requisition.

Rate Details

• 5' x 10' unit - $45 per month
• 10' x 15' unit - $75 per month
• 10' x 20' unit - $85 per month

Two months free with 12-month lease; one month free with 6-to-11-month lease.

Adobe Creative Cloud Enterprise licenses are available to departments, faculty, staff, and applicable students upon request.

Read the Adobe Creative Cloud Enterprise License Agreement.

How to Request a Software Download License

You may request an Adobe Creative Cloud license by submitting a Help Desk ticket.

Contract Term: 9/1/2023 - 8/31/2024

Purchasing Contact: See Computer Purchase & Replacement.

Contractor(s)

• Dell computers - Summus (HUB)
  77 Sugar Creek Center Blvd., Suite 420, Sugarland, TX 77478
  Contract No. DIR-TSO-3763
• Apple/Mac computers
  1 Infinite Loop, Cupertino CA
  Phone: 512.674.6569
  Contract No. DIR-TSO-3789

Ordering Instructions

• Dell computers
  • Pricing for desktops, laptops, workstations and monitors can be found in the PC Price List.
    • Enter a requisition from the PC Price List referencing Summus' item numbers and item descriptions.
  • For all other configurations email purchase@sfasu.edu to request a quote. 
    • After reviewing and accepting the quote, complete a requisition referencing the quote and include item numbers and item descriptions.
• Apple/Mac computers
  • Identify and build the desired computer(s) at Apple.com, screen shot/snip each item with part number and configuration details, and email these to purchase@sfasu.edu for a discounted quote.
    • Include AppleCare Warranty for iMac, MacBook, Mac Pro, and Mac mini.
    • MacBooks must include AppleCare Warranty and Absolute DDS Premium (tracking software).
  • After reviewing and accepting the quote, complete a requisition referencing the quote and include item numbers and descriptions.

General Information

For computers identified for replacement:

• Tag numbers and locations must be included in item text on the requisition, or email a list or spreadsheet to purchase@sfasu.edu as back-up documentation.
• Replaced computers must be transferred to Surplus within 30 days of being taken out of service.

Rate Details

FY24 computer replacement cycle details:

• Computer Purchase and Replacement Procedures
• Current Quotes on Frequently Ordered Dell Products
• Minimum Computer Standards

Contract Term: 9/1/2022 - 9/28/2024
Purchasing Contact: Nicole Ivancic

Contractor(s)

• Abacus Computers (HUB)
  6 Desta Drive, Suite 1350, Midland TX
  Phone: 432.687.5424
  Contract No: DIR-TSO-4159

Ordering Instructions

Contact Tim McNurlen at Abacus for a quote or recommendation:

Email: tdmcnurlen@abacustx.com
Phone: 432.687.5424

General Information

Printers costing more than $500 are considered controlled equipment and cannot be purchased with a P-Card.