Release of Education Records for Deceased Students

The following requirements protect the confidentiality of education records upon the death of a former student or alumnus of the university.

SFA's Office of the Registrar will evaluate each request for the release of a transcript or other education records of a deceased student based on the request's individual merits. The registrar's office reserves the right to deny the request in whole or to release only part of the requested education records.

The registrar's office may only release a deceased student's transcript if authorized to do so by the executor of the deceased student's estate or the deceased student's closest living next of kin. Unless required to do so by law, the registrar's office will not release a deceased student's education records to the news media or for research purposes.

Submitting a Records Request

By Next of Kin

To request records of a deceased student, the closest living next of kin must mail a written request with both of the following notarized documents:

1. Birth certificate or other official documentation showing the requestor's relation to the deceased
2. Death certificate of former student or alumnus

By Executor or Attorney

If there is no living next of kin, education records may be requested by the executor of the estate or holder of power of attorney for the deceased. A notarized copy of the executor statement or power of attorney is required and must be mailed along with a written request.

Documents related to SFA record requests must be mailed to:

Office of the Registrar
P.O. Box 13050, SFA Station
Nacogdoches, TX 75962