Purchasing Software and Hardware

Electronic Accessibility

Per state and federal regulations all electronic information resources, or EIRs, (for example, hardware and software) must adhere to Chapter 213 of the Texas Administrative Code and receive approval before use.

Process Overview

Procuring EIRs involves coordination between SFA's electronic accessibility coordinator, Information Technology Services security staff, Procurement and Business Services staff, the Office of the General Counsel and the chief information officer.

This yearly assessment of software and hardware purchased on campus reinforces SFA's dedication to ensuring that our EIRs are accessible to all users.

Electronic Accessibility and Security Review

For efficiency, the accessibility and security reviews are processed concurrently within the Electronic Accessibility and Security Review ticket. Here is a brief overview of this process:

  1. The SFA unit submits an Electronic Accessibility and Security Review ticket at help.sfasu.edu.
  2. The electronic accessibility coordinator completes an initial ticket review.
  3. The accessibility and security teams gather, review and approve the required documentation.
  4. The ITS security team reviews applicable documentation and provides a decision.
  5. If applicable, an Accessibility Exception Request is completed and submitted for review/signature by the chief information officer.
  6. Upon completion of the review, the requestor and Procurement and Business Services are notified of the request's approval or denial. At this stage, requestors are encouraged to contact Procurement and Business Services with any purchasing questions.

Purchasing Recommendations

Most online purchases include terms and conditions that may not meet current purchasing standards. Requisitions/purchase orders are strongly recommended as the preferred procurement method for EIRs.