Central Stores

Purchases from Central Stores will be allowed only upon presentation of

• a valid university account number
• a work order number
• and an authorized signature on a sales receipt.

Sales will not be made to overdrawn accounts without approval of the appropriate vice president.

How to place an order:

• For orders of individual items and/or orders of three cases or fewer: Orders may be placed in person at the Central Stores sales counter between the hours of 7 a.m. and 4 p.m. Monday through Friday (closed noon to 1 p.m. for lunch).
• For orders larger than three cases: Place orders 72 hours in advance of pick-up time  by telephone from 7 a.m. to 4 p.m. Monday through Friday (closed noon to 1 p.m. for lunch).

Picking up an order:

Orders may be picked up at the Central Stores sales counter located at the back (east side) of the Purchasing Building at the corner of East College and Wilson Drive between 7 a.m. to 4 p.m. Monday through Friday (closed noon to 1 p.m. for lunch).

For more information, please refer to HOP policy 05-407.

Returns with credit will be allowed for non-discontinued merchandise within 10 days of purchase. Defective/damaged merchandise will be replaced, or a refunded, when return is made within a reasonable period of time. The counter release number is required for all returns, replacements and credits.

New merchandise will be added to the Central Stores stock by the supervisor upon the request of a department head, or their designee, when the item meets one or more of the following criteria:

• The item is critical to operations and not available in the local marketplace.
• The item is needed routinely by one or more departments.
• Institutional benefits can be shown either in having the item available when needed, or by saving money through ordering in bulk.
• Adequate physical facilities are available to store and protect the merchandise.

To request a new stock item, fill out the Request Form then email it to the Central Stores supervisor at sampsonjj@sfasu.edu.

Special items stocked at the request of a department that are not sold after a reasonable time (one year) will be charged to the requesting department and disposal of the items will be the responsibility of the requesting department.