Disability Services Exam Proctoring Services

Human Services Building

Faculty & Staff

An alternative testing location which provides minimal distractions should be arranged and agreed upon by the student and instructor prior to the first exam. If an appropriate testing location is unavailable in the academic department, a testing room in our office can be reserved by the student through the online AIM student portal. The testing rooms are monitored by staff through video cameras or by assigned proctors when testing occurs in rooms that are not video monitored. Exams are uploaded through a secure link, only accessible by DS staff.

Instructor Responsibilities

Submit Alternative Testing Contract

  • The link for this contract is embedded in the accommodation notification emailed to the instructor.
  • This contract gives DS tentative test dates, allowable materials, information on any additional provisions the classroom students are receiving, and the amount of time the class receives for the exam. Without this contract, Disability Services personnel will not be informed of the proctoring details.
  • Only one contract is required for your course per section. If there are multiple students in a section, only one contract needs to be submitted.
  • A contract is not necessary for online exams. The instructor is responsible for providing the testing accommodations. An example would be adjusting the time of an online exam to account for a student’s extra time accommodation.
  • To avoid delays when a student schedules an exam in our office, this contract should be filled out when the accommodation letter is received by the professor rather than waiting until the student schedules the exam in our office.

Submit Exam

  • An email will be sent to the professor once a student has scheduled an exam that contains a secure upload link, only accessible by DS staff, for sending the test and any necessary password.
  • Uploaded files cannot exceed 3 megabytes in size.  If too large, professors may email the exam to dstesting@sfasu.edu. 
  • Students may schedule all of their exams at the beginning of the semester, so please make sure the uploaded exam is the correct exam for the date scheduled.
  • A reminder email with the upload link will be sent if the exam has not been received by the day prior to the test. If an exam is not received according to policy, the completion time may be delayed.
  • One exam can be uploaded for multiple students as well as other multiple files if there are supporting documents the instructor wishes to include for the exam.
  • If questions arise regarding submitting exams, please contact the Exam Coordinator at 936-468-3004.