Forms and Documents

Instructions for fillable PDF forms:

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Graduate Studies and Admissions

Admissions

Apply to SFA
graduate transfer credit
overlap recommendation
Only for SFA students seeking overlap admission. Requires the chair’s and dean's signatures.

Assistantships

A graduate assistantship is a new employment position and requires all new employee steps, including a graduate assistantship offer letter of acceptance.

Upon offering the graduate assistantship, the department making the appointment must have the student sign the graduate assistantship offer letter. The letter should be submitted using the Dynamic Forms link below. An Electronic Personnel Action Form (EPAF) should then be initiated by the department upon receiving the signed graduate assistantship offer letter of acceptance from the student.

graduate assistantship offer
Step through the offer letter process with our video guide.

Awards

Marilyn Odom Outstanding Graduate Student Award
- nominator form
  Nominations may be made by any SFA graduate faculty member. The nominating faculty member completes this form with the help of the nominee.
- nominee form
  Award nominees complete this form and have it submitted with the nominator form.
William R. Johnson Outstanding Thesis Award nomination form
The thesis director completes this form and submits it with a copy of the thesis.

Coursework and Graduation

Dissertation, Exhibition and Thesis Resources

Guides for Manuscript Formatting and Submission

Formatting Samples

Graduate Catalog

Course Catalog (Office of the Registrar)

Graduate Faculty Membership

membership application and renewal form

Graduate Student Travel Support

funding for graduate student travel
- guidelines
- application

Submitting a Dissertation, Exhibition, Proposal or Thesis

The graduate school uses an online system for managing dissertation, exhibition and thesis documents. Submit proposals, exam requests, committee change requests and other forms by logging into the thesis/dissertation portal.

Visit Portal

Committees

change of thesis/dissertation committee chair or member form

Earth Science and Geologic Resources

James I. Perkins College of Education

School of Music

Thesis, Dissertation and Exhibition

Submitting a Manuscript to ScholarWorks

electronic thesis and dissertation tutorial: submitting an ETD to SFA ScholarWorks

Research Grants and Sponsored Programs

Additional documents are available on the SFA business forms page.

Compliance

conflict of interest and nepotism
- disclosure certification
- management form
research gift notification and compliance information
responsible conduct of research training
- form
- procedures
required disclosure of research sponsors in public communications

Post Award: Budget Set-up and Finance

Proposals

additional compensation checklist
Cost-Share Budget Detail
FCOI Disclosure (PI/PD/Key personal Financial Conflict of Interest and Nepotism Disclosure for proposals and to notify of changes at post award)
Indirect Cost Reduction Request (ICR)
PI/PD Eligibility
PI/PD Proposal Checklist
PI/PD Responsibilities
sample budget spreadsheet
Subawardee Certification (SUB)

Office of Research & Graduate Studies

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