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University Budget Council

University Budget Council

UBC Overview

The UBC will serve in an advisory capacity to the president with the primary focus to help ensure that the university’s priorities are reflected in the operating budget through coordinated consultation, discussion, education, and outreach to the University community.

Members of the UBC will share a commitment to transparency in fiscal decision-making and serve to inform the university community about operating budget matters. The UBC will facilitate communication regarding the operating budget in a transparent and informative manner with the university community.

The UBC will seek input from the university community about general operating budget matters as a means to inform priority funding recommendations.

The UBC shall review current year forecasts of the operating budget and cash flow throughout the year and longer-range projections at least annually.

In times of operating budget reversions, the council will review and recommend budget reduction plans.

The UBC will work with the university community to establish priority funding recommendations based on the university’s strategic plan.

UBC Charge

  • Provide oversight of the annual budget preparation process.
  • Review the proposed operating budget. 
  • Participate in the development of the university funding initiatives which are submitted biennially to state agencies in Austin. 
  • Focus on ensuring university operating and capital budget proposals are balanced and achievable.
  • Provide oversight and recommendations regarding the university’s budget policies for sponsored activity, investment pool payout activity, designated funds, and capital campaign funds.
  • Meet at least once monthly throughout the academic year.
  • Assist in developing quarterly budget dashboards to be shared with campus.  

There is an expectation that UBC members will represent the best interests of the university, not advocate for individual units. UBC members are asked to commit to active and engaged participation in the council’s work.  The University Budget Council’s work will be presented to the president and cabinet for endorsement followed by submission to the Board of Regents for approval

Subcommittee 1: Communication Team

Communicate with the university community to:

  1. Ensure the university’s priorities are clearly and accurately expressed to the UBC in order to inform priority funding recommendations.
  2. Maintain communication with all UBC subcommittees and inform the university community about UBC and UBC subcommittee budget matters.
    1. Develop and maintain a UBC website for posting the UBC agenda, the dashboard developed by Subcommittee 2, etc.

Team Members:

  • Chair: Larry King
  • Angela Bacarisse
  • Todd Barrios
  • Mike Coffee
  • Edward Iglesias
  • Jason Johnstone

Subcommittee 2: Budget Status Monitoring Team

Review current year forecasts of the operating budget and cash flow throughout the year, and longer-range projections at least annually.

  1. Develop quarterly dashboards to be used in communicating budget status with the university community.

Team Members:

  • Chair: Keith Hubbard
  • Erin Bailey
  • Janet Jones
  • Stephanie Ross
  • Jeremy Stovall
  • Trey Turner

Subcommittee 3: Budget Development Oversight Team

Provide oversight of the university’s annual budget preparation process, ensuring timely and efficient budget development processes, and the properly informed role of the UBC in budget development.  

Team Members:

  • Chair: Kim Childs
  • Jessica Barrett
  • Lesa Beverly
  • Chris McKenna
  • Rob Meyers
  • Kelly Noe
  • Megan Weatherly

Subcommittee 4: Biennial Budget Request Development Team

Provide oversight in the biennial funding proposal process for initiatives submitted to the state, ensuring a timely and efficient processes, and the properly informed role of the UBC in biennial budget development.

Team Members:

  • Chair: Alisha Collins
  • Veronica Beavers
  • Rick Berry
  • Carrie Charley
  • Judi Kruwell
  • Barbara Qualls
  • Laura Turner

Subcommittee 5: Policy Oversight Team

Provide oversight and recommendations regarding the university’s budget policies for sponsored activity, investment pool payout activity, designated funds, and capital campaign funds.  (this still needs some clarification, as requested by the UBC)

Team Members:

  • Chair:  Leslie Cecil
  • Mickey Diez
  • Michael Mauer
  • Jennifer McCall
  • Beverly Morehouse

Plenary UBC Responsibilities

Review the work of all subcommittee reports, aggregating relevant information to make informed budget recommendations which are aligned with university priorities and achieve balanced and achievable operating budgets. This work relates especially to:

  1. Mid-year reductions in budgets (supported primarily by subcommittees 1 & 2)
  2. Review of all proposed budgets, including the implementation of any spending cuts or increased expenditures (supported primarily by subcommittees 1 & 3)
  3. Biennial budget request development (supported primarily by subcommittees 1 & 4)

* When developing reports, processes, and procedures, special consideration should be given to proper documentation in order to provide guidance to new committee members in subsequent years.

University Budget Council Members

Name Email
Angela Bacarisse abacarisse@sfasu.edu
Erin Bailey baileyerin@sfasu.edu
Jessica Barrett jkbarrett@sfasu.edu
Todd Barrios barriostd@sfasu.edu
Veronica Beavers vbeavers@sfasu.edu
Rick Berry rberry@sfasu.edu
Tim Bisping (interim chair) bispingto@sfasu.edu
Leslie Cecil cecillg@sfasu.edu
Carrie Charley Carrie.Charley@sfasu.edu
Kim Childs kchilds@sfasu.edu
Mike Coffee coffeemp@sfasu.edu
Alisha Collins collinsad2@sfasu.edu
Mickey Diez Mickey.Diez@sfasu.edu
Keith Hubbard hubbardke@sfasu.edu
Edward Iglesias iglesiase@sfasu.edu
Kay Johnson johnsondk6@sfasu.edu
Janet Jones Janet.Jones@sfasu.edu
Larry King lking@sfasu.edu
Judi Kruwell kruwelljf@sfasu.edu
Jason Johnstone jljohnstone@sfasu.edu
Michael Maurer maurerma@sfasu.edu
Chris McKenna mckennacj@sfasu.edu
Rob Meyers rmeyers@sfasu.edu
Beverly Morehouse morehousbj@sfasu.edu
Kelly Noe noekelly@sfasu.edu
Barbara Qualls quallsba@sfasu.edu
Alex Reisinger Alex.Reisinger@sfasu.edu
Stephanie Ross Stephanie.Ross@sfasu.edu
Jeremy Stovall stovalljp@sfasu.edu
Trey Turner turnertrey@sfasu.edu
Megan Weatherly msweatherly@sfasu.edu