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Academic Affairs Schedule of Deadlines 2023-2024

Download PDF version of Academic Affairs Schedule of Deadlines 2023-2024 ly 2024

August 2023Responsible Office
18FY 24 Estimated Spending Plans due from deans & directors to ProvostAlisha Collins
September 2023Responsible Office
1Program Review
Conduct self-study of all programs in the academic department following HOP policy 02-202 and THECB Graduate Program Review Guidelines
John Calahan/Marc Guidry
1Final Program Review from prior academic year and final recommendation document electronically forwarded to the Office of Institutional Research sfa_ir@sfasu.edu with copy to appropriate college.Karyn Hall
1Request from Provost to deans to initiate faculty development leave proposals for 2024/2025Provost
4Syllabus & CV must be uploaded for classes offered Fall 2023 (7 days after 1st class day) 
4Signed faculty contracts dueProvost
4Schedule of Classes for Spring 2024 available to Department ChairsRegistrar
7 - Dec 14Annual Program Reviews with each academic program (Thursdays 3-5 p.m.)Marc Guidry
12Faculty data management updates due in Banner for Fall 2023Strategic Analytics & Institutional Research
12Course sections updates due in Banner for Fall 2023. Faculty teaching load credits programmatically loaded for each faculty/course section for Fall 2023.Strategic Analytics & Institutional Research
13Faculty teaching load credit reports emailed to faculty data managers for review and action as needed.Strategic Analytics & Institutional Research
14Spring Course Offering Analysis results deliveryJohn Calahan
15Signed faculty contracts due backDeans
22Fall 2024 faculty teaching load credit updates due in Banner (SIAASGN) (as applicable and approved by the college dean)Strategic Analytics & Institutional Research
October 2023Responsible Office
1Schedule of Classes availalbe for Spring 2024 to DeansRegistrar
2One-year and triennial online evaluations OPEN for Academic Affairs Leadership. Leadership evaluation details found on Provost page https://www.sfasu.edu/acadaffairs/evaluations-reviews/leadership-evaluationsStrategic Analytics & Institutional Research
2Decennial Program Review – Identify external reviewer(s) as required by HOP policy 02-202 and THECB and submit recommendation to academic dean Marc Guidry
John Calahan
23Nominations for Minnie Stevens Piper Foundation Distinguished Professorship Award dueProvost Office
23Report any classroom or laboratory inventory changes (chairs, equipment, etc.) for Spring 2024John Calahan
27College/Department room schedule cut-offJohn Calahan
November 2023Responsible Office
1All curriculum proposals must be entered by the originator into CurriculogMarc Guidry
1One-year triennial online evaluations CLOSED for Academic Affairs Leadership.Strategic Analytics & Institutional Research
2Requests for outside employment for academic year 2023/2024Provost Office
9-13Spring Early RegistrationRegistrar 
23Faculty Development Leave applications dueDeans Office
December 2023Responsible Office
6Confirm list of tenure/promotion applicants for 2004/2025 with brewers@sfasu.edu Provost Office
6Faculty Development Leave applications due (2024/2025)Provost Office
7Faculty Development Leave applications submitted to committee for reviewChair FDL Committee
14Report classrooms & class laboratories to be removed from the active teaching inventory for FallJohn Calahan
14Complete online application to add course to the core effective 2024/2025Marc Guidry
16All undergraduate and graduate curriculum changes due to Undergraduate Curriculum Committee (except for TCCNS process due May 24)Provost Office
January 2024Responsible Office
5Program Review, self-study document sent to external reviewersMarc Guidry/John Calahan
12Last day to submit an online calendar year (1/1 - 12/31/23) Faculty Activity ReportStrategic Analytics & Institutional Research
25Syllabus and CV must be uploaded for classes offered Spring 2024 (7 days after 1st class day)Provost Office
26Completed staff evaluations dueProvost
31Completed staff evaluations due from Provost to HRHuman Resources
February 2024Responsible Office
1Recommendation from Chair Faculty Development Leave on leave proposals for 2024/2025Provost
2Faculty data management updates due in Banner for SpringStrategic Analytics & Institutional Research
2Spring 2024 course section updates due in Banner. Faculty teaching load credits programmatically loaded for each faculty and course sectionStrategic Analytics & Institutional Research
3Faculty teaching load credit reports emailed to faculty data managers for review and action as neededStrategic Analytics & Institutional Research
14Fall 2024 faculty teaching load credit updates due in Banner (SIAASGN) (as applicable & approved by the college dean)Strategic Analytics & Institutional Research
20Promotion and Tenure Portfolios due electronicallyProvost Office
25Schedule of classes for Summer 2024 and Fall 2024 available onlineRegistrar
27Undergraduate curriculum changes for 2024/2025 due from Undergraduate Curriculum CommitteeProvost
27Graduate curriculum changes for 2024/2025 due from Graduate CouncilProvost
27Faculty Development Leave Committee recommendations dueProvost
March 2024Responsible Office
4Departments complete room assignments for Fall 2023John Calahan 
4

Faculty Awards Recipients due to Provost, one from each college for:

  • Teaching Excellence Awards
  • Scholarly Excellence
  • Service Excellence
Provost Office
7Updated FY24 spending plans & projected year-end balances due from deans & directorsAlisha Collins
15Provost recommendation for Faculty Development Leave Awards & faculty notifiedPresident
25Tenure and Promotion recommendations from ProvostPresident
29Physical inventory duePurchasing
April 2024Responsible Office
1Decennial Program Reviews: self-study committee, department chair and dean make final recommendations based on one external reviewMarc Guidry/John Calahan
15Completed Program Review document submitted electronicallyMarc Guidry
15Faculty evaluations for calendar year Jan 1 – Dec 31, 2023 due from deansProvost
May 2024Responsible Office
6Post-Tenure recommendations due from deansProvost Office
10 – June 14Program Review: Provost meets with dean/department chair or representatives to discuss implementation plan (decennial reviews only)Marc Guidry/John Calahan
31Updated FY24 spending plans & projected year-end balances due from deans & directorsAlisha Collins
31All assessment results submitted and assessment plans updated in Nuventive software

Faculty feedback on annual APR metrics submitted in Nuventive Improve
Marc Guidry
John Calahan 

Contact

Office of the Provost
936.468.2707
brewersj@sfasu.edu

Physical Address:
1936 North Street
Austin Building
Room 316

Mailing Address:
P.O. Box 6079, SFA Station
Nacogdoches, Texas 75962