March 23, 2020
Externally Sponsored Projects and Internal Grants: Guidance for Faculty and Staff
State and federal agencies are aware of the current COVID-19 challenges; in addition, many of these offices are closed with some employees working remotely. We will share additional guidance as it becomes available.
Please contact Office of Research and Graduate Studies with any questions you may have.
All Grants - External and Internal
Compliance Committees (IRB/IACUC/IBS)
There may be delays in compliance committee approvals. Please contact the respective chair with any questions. Visit the website for contact information.
Employees and Students Paid by Grants
Individuals who work remotely due to university- or government-imposed isolation can continue to charge salary to the respective grant(s) as long as they are working on the grant. Please note that these employees may need to document time worked in an alternate manner than usual. Refer to the HR guidelines or contact Jennifer Hanlon for more information.
Due to COVID19 precautionary measures, the university is not allowing any conference travel for the remainder of the fiscal year (even if it was previously approved).
Local travel to collect data, perform research, etc. may be allowed if you can adhere to COVID-19 precautionary measures (such as maintaining appropriate social distance and no gatherings of more than 10 persons – or whatever the current CDC recommendations are at the time of travel).
If you already have paid for conference travel that is yet to occur, please see the relevant Internal or External Grant section below for further information.
Refund checks related to trip cancellations should be deposited/posted to the original Banner fund(s) that incurred the initial cost.
Various airlines have announced special accommodations. Please consult the respective airline’s website for current information.
The Office of Research and Graduate Studies will continue to submit proposals. However, please keep in mind that work schedules and in-office hours may change on a daily basis. Contact Beverly Morehouse as soon as you identify a possible grant. This will ensure that appropriate research staff is available for grant submission and will ensure you receive the best assistance from our office. In addition, our website is currently being updated, so you will need to contact the office for the required grant paperwork.
The Office of Research and Graduate Studies still requires a minimum five-business day review to allow for review of the accuracy, completeness and quality of grant proposals, in addition to obtaining the required administrative approvals prior to submission. Dr. Scott Gordon, SFA president, has stated the administration requires at least three business days to review. Submission packages not received within this timeframe most likely will not receive clearance to be submitted.
Some sponsors have announced extensions of due dates. Be sure to frequently review the sponsor’s grant opportunity page/FAQ section, etc. to stay informed.
Impact to Grant Projects (delays in deliverables, scope of work, lack of student workers)
If you are the principal investigator/project director of a grant and you anticipate your grant deliverables/timelines will be delayed or that your scope of work may need to change, email your program officer immediately to let them know of any work plan adjustments and copy Jennifer Hanlon. Jennifer will make sure our staff is aware of your situation and will work with the sponsor if any amendments are needed to extend the project or change the scope of work.
You should also prepare a short explanation for any delays to include in your next progress report. Include any modifications to your timeline, how alternate work will be completed, etc.
If you receive any sponsor communication regarding COVID-19 and your grant, please forward to Jennifer Hanlon as this may impact invoicing and other reports completed by the research office and the Controller’s Office.
If you have already paid for conference travel that is yet to occur, please contact the organization immediately to determine if the event will still happen. If the organization cancels the conference, external sponsors will typically reimburse any non-cancellable obligations (such as airfare). Since the university has stated that no conference travel is allowed for the remainder of this fiscal year, we will request your sponsor cover any non-cancellable obligations. Please inform Letitia Hamilton and Jennifer Hanlon and we will contact your sponsor to determine if the grant will reimburse such expenditures or if you will need to find another source of funds.
Information from sponsors
This information is fluid, so please check your respective sponsor’s webpage for current information.
- National Institutes of Health (NIH): COVID-19 Homepage
- National Science Foundation (NSF): Coronavirus Information
- National Institutes of Food and Agriculture (NIFA/USDA): https://nifa.usda.gov/grants
The below agencies are on telecommuting schedules. Contact staff via email if needed.
- Texas Commission on the Arts
- Texas Education Agency
- Texas Higher Education Coordinating Board
- Texas Parks and Wildlife Department
The Office of Research and Graduate Studies is not accepting any further mini-grant applications for travel to present research, exhibit or perform, since all conference travel for the remainder of the fiscal year has been canceled by SFA.
Minigrant applications for travel to collect data, for publication support and for project support are still being accepted.
If you paid for conference travel prior to March 18, 2020, and the event has yet to occur, please contact the organization immediately to determine if the event has been canceled. If the organization cancels the event, some expenditures may be refundable. If they are not, contact Sherry Tucker immediately.
Current RCA and Project-support Awardees
The Office of Research and Graduate Studies will contact each individual with further information.
January 31, 2020
Stephen F. Austin State University (SFA) is submitting our second proposal to the U.S. Department of Justice for the Office of Violence Against Women grant for 2020. The solicitation is titled, “Grants to Reduce Domestic Violence, Dating Violence, Sexual Assault, and Stalking on Campus Program”. We are currently funded for this program under the leadership of Dr. Michael Walker and Ms. Dorothy Tubbs.