Records Management

SFA is required to adhere to state laws and regulations for the management of state records. State records include all university records, including copies and regardless of medium, created or received by an office or employee in connection with the normal course of business.

Retaining inactive records

Certain inactive records are retained to meet legal and fiscal requirements or future administrative needs, or because of historical significance.

Department responsibility

The management of department records, including those regarding faculty and staff members, is the responsibility of the department head. Refer to HOP policy 01-306 (PDF) and the records retention schedule (PDF) for more information.

Forms

• Records Coordinator Designation (PDF)

Records disposal - destruction of university records

• Instructions for records disposal (PDF)
• Records disposal log (PDF)

Records inventory - identifying your departmental records

• Instructions for records inventory (PDF)
• Records inventory worksheet (.xlsx)