Handbook of Operating Procedures (HOP)

Handbook of Operating Procedures

NumberNameUpdated
Administrative
Handbook of Operating Procedures
01-101Handbook of Operating Procedures AdministrationMay 6, 2024
Administration
01-201Administrative Officers 
01-202Authority to Act in the Absence of the PresidentAug. 8, 2024
General
01-301Access to University Records 
01-302Accessibility for Persons with Disabilities 
01-303Distinguished Guests 
01-304Institutional Effectiveness 
01-305Nondiscrimination 
01-306Records Management 
01-307Title IXSept. 11, 2024   
01-308Authority for Official StatementsOct. 18, 2024
Audit and Compliance
01-401Compliance 
01-402Conflicts of Interest, Conflicts of Commitment, and Outside Activities 
01-403Dishonest or Fraudulent Activities 
01-404Institutional Conflicts of Interest 
01-405Internal Audit 
Faculty and Academics
Academic Affairs
02-101Academic Unit Head--Responsibilities, Selection, and EvaluationAug. 8, 2024
02-102Class Attendance 
02-103Commencement 
02-104Course Scheduling and Room Assignment 
02-105Designation of School Status 
02-106Establishing Centers Institutes and Specialized Testing or Service Laboratories 
02-107File Maintenance for Faculty Personnel Files 
02-108Final Exam Scheduling and Dead WeekMay 6, 2024
02-109Performance Review of Officers Reporting to the Provost and Executive Vice President for Academic Affairs 
02-110Professional Educators Council 
02-111Selection of Academic Deans 
02-112Textbook Adoption Timeline 
Academic Programs and Degrees
02-201Awarding of Posthumous Degrees/Certificates of Commendation 
02-202Academic Program Review 
02-203Certificate Programs 
02-204Continuing Education 
02-205Course Fees 
02-206Course Grades 
02-207Credit and Contact Hours 
02-208Curriculum Reviews, Modifications, and Approvals 
02-209Development Education and Texas Success Initiative 
02-210Discontinuance of a Program or Academic Unit 
02-211Doctoral Students: Allowable Credit Hours and Completion Times 
02-212English Proficiency of Faculty 
02-213Extra-Institutional Learning Experiences in the BAAS Degree 
02-214In-Residence Requirement 
02-215Minimum Course Enrollments 
02-216Off-Campus Credit Courses 
02-217Out-of-State Course Delivery 
02-218Second Baccalaureate Degrees 
02-219Substantive Change 
Faculty
02-301Academic and Professional Qualifications/Terminal Degrees 
02-302Academic Appointments and TitlesAug. 8, 2024
02-303Academic Freedom and Responsibility 
02-304Academic Promotion of Full-Time FacultyAug. 8, 2024
02-305Adjunct Faculty Performance Evaluation 
02-306Distance Education Faculty Competencies and Compensation 
02-307Emeritus Status and Honorary Degrees 
02-308Faculty Code of Conduct 
02-309Faculty Development Leave 
02-310Faculty Disagreements 
02-311Faculty Search 
02-312Faculty Workload 
02-313Meeting and Conducting Classes 
02-314Misconduct in Scholarly or Creative Activities 
02-315Part-Time Academic Appointments 
02-316Performance Evaluation of FacultyAug. 8, 2024
02-317Purchased Instructor-Generated Materials 
02-318Reproduction of Copyright Works by Educators and Librarians 
02-319Summer Teaching Appointments 
02-320Tenure and Continued EmploymentAug. 8. 2024
02-321Predatory JournalsAug. 8, 2024
Research and Intellectual Property
02-401Compensation from Grants, Contracts, and Other Sponsored Agreements 
02-402Effort Reporting and Certification for Sponsored Activities 
02-403Export Control 
02-404Facilities and Administrative (Indirect) Cost Recovery, Distribution and Use 
02-405Financial Conflicts of Interest in Sponsored Activities 
02-406Fixed Price Awards 
02-407Grants and Contracts Administration 
02-408Human Research Subjects Protection 
02-409Intellectual Property 
02-410Institutional Animal Care and Use Committee (IACUC) 
02-411Misconduct in Federally Funded Research 
02-412Payments to Human Research Subjects 
02-413Recombinant DNA and/or Infectious Biohazards in Teaching and Research 
02-414Research Enhancement Program 
02-415Texas Comprehensive Research Fund 
Human Resources
General
03-101AIDS and HIV 
03-102Reporting of Abuse, Exploitation, or Neglect of Elderly Persons or Persons with Disabilities 
Employment and Volunteering
03-201Administrative and Professional Staff 
03-202Consensual Relationships 
03-203Employee Affirmative Action/Recruitment Plan 
03-204Employee Terminations and Transfers 
03-205Employment of Persons with Criminal History 
03-206Employment Preference for Veterans and Foster Children 
03-207Fair Labor Standards 
03-208Nepotism 
03-209Performance Management Plan 
03-210Probationary Period of Employment 
03-211Reduction in Force of Staff and Non-Tenure Track Employees 
03-212Retirement and Modified Service 
03-213Return to Work 
03-214Security-Sensitive Positions 
03-215Selective Service Registration 
03-216Staff EmploymentOct. 18, 2024
03-217Telecommuting Arrangements for Staff Employees 
03-218Temporary Employment 
03-219Volunteer Workers 
03-220Workers Compensation Insurance Coverage 
03-221Working Hours and Holidays 
Employee Relations
03-301Authorization for University President to Suspend Faculty and Staff 
03-302Employee Training and Development 
03-303Lumberjack Education Assistance Program 
03-304Discipline and Discharge 
03-305Employee Grievances 
03-306New Employee Orientation 
03-307Reasonable Workplace Accommodations 
03-308University Awards Programs 
03-309Wellness Release Time 
03-310Workplace Accommodations for Lactation and Breastfeeding 
Wage and Salary Administration
03-401Additional Compensation 
03-402Establishing Compensation for Highly Compensated Personnel 
03-403Faculty CompensationAug. 8, 2024
03-404Faculty Merit Pay 
03-405Institutional Classified Pay Plan 
03-406Longevity Pay and Hazardous Duty Pay 
03-407Overtime and Compensatory Time 
03-408Time Reporting non-exempt Employees 
Leave Administration
03-501Family and Medical Leave 
03-502Family Leave Pool 
03-503Leaves of Absence and Miscellaneous Leave 
03-504Organized Work Stoppage 
03-505Sick Leave 
03-506Sick Leave Pool 
03-507Vacation Leave 
Students
General
04-101Academic Accommodation for Students with Disabilities 
04-102Academic Probation, Suspension, and Reinstatement for Undergraduates 
04-103Adding and Dropping Courses 
04-104Advance Placement Guidelines 
04-105Appeal Procedure Relating to the Provision of Accommodations for Students with Disabilities 
04-106Code of Student Conduct and Academic IntegrityAug. 8, 2024
04-107Early Registration Priority 
04-108FERPA Policy 
04-109Final Course Grade Appeals by Students 
04-110Institutional AbsencesMay 30, 2024
04-111Involuntary Withdrawal 
04-112Military Service Activation 
04-113Missing Student Notification 
04-114Prohibition on Enrollment Inducement of Students Utilizing Military Benefits 
04-115Satisfactory Academic Progress for Financial Aid Recipients 
04-116Student Advising 
04-117Student Employment 
04-118Student Evaluation of Instruction 
04-119Student Fiscal Appeals 
04-120Student Internships 
04-121Student Medical Appeals 
04-122Student Organization Formation and Recognition 
04-123Student Publications 
04-124Student Service Fee Allocations 
04-125Student Travel 
04-126Tuition Rebate 
04-127Withdrawal Without Financial Clearance 
04-128Student Pregnancy and Parenting NondiscriminiationNew: 1/15/24
Admissions
04-201Administration of Scholarships 
04-202Domestic Undergraduate Admission 
04-203Dual Credit and Dual Enrollment Programs 
04-204Graduate Admission and Assistantships 
04-205Meningitis Vaccine 
04-206Provisional Admission of Undergraduate Students 
04-207Transfer of Undergraduate CreditOct. 18, 2024
Business, Fiscal, Facilities
General
05-101Disposition of Abandoned Personal Property 
05-102Financial Aid Code of Conduct 
05-103Financial Exigency 
05-104Gifts, Prizes, and Awards 
05-105Mail Services 
05-106Travel 
05-107Travel Card (T-Card) 
Cash and Accounting
05-201Direct Pay Disbursements 
05-202Discretionary Use of University Funds 
05-203Expenditure Authority for Financial Transactions 
05-204Moving Expenses 
05-205Payment Card Acceptance and Security 
05-206Post Bond Insurance Federal Tax Compliance 
05-207Prompt Payment to Vendors 
05-208Receipts and Deposits 
05-209Returned Payments 
05-210Student and Non-Student Accounts Receivable 
05-211Trusteed Funds 
05-212Tuition Set-Aside Funds Programs 
Procurement and Property Management
05-301Best Value Procurement 
05-302Contracting and Purchasing Authority 
05-303Entertainment and Official Functions 
05-304Historically Underutilized Businesses 
05-305Procurement Card (P-Card) 
05-306Property Inventory and Management 
05-307Property Liability 
05-308Year-End Purchasing 
Facilities and Grounds
05-401Animals on Campus 
05-402Camps and Conferences 
05-403Expressive ActivitiesJune 12, 2024
05-404General Facilities Management 
05-405Juanita Curry Boynton HouseMay 30, 2024
05-406Parking ServicesMay 6, 2024
05-407Physical Plant Services 
05-408Skating, Skateboarding and Motorized Scooters 
05-409Solicitation on Campus 
05-410Sustainability Practices 
05-411Tailgating 
05-412Transportation Services 
05-413Use of University Facilities 
05-414Vending 
Health and Safety
05-501Annual Disclosure of Crime Statistics 
05-502Asbestos Management 
05-503Youth Protection 
05-504Children in the WorkplaceMay 6, 2024
05-505Drug and Alcohol Testing 
05-506Emergency Operations 
05-507Environmental Management 
05-508Fire and Life Safety 
05-509Firearms, Explosives and Ammunition 
05-510Health and Safety 
05-511Identification Cards 
05-512Illicit Drugs and Alcohol Abuse 
05-513Public Health Policy 
05-514Radioactive or Radiation-producing Materials or Equipment 
05-515Risk Management 
05-516Security Systems 
05-517Smoking Vaping and Use of Tobacco Products 
05-518Timely Warning 
05-519Training and Certification of University Vehicle Operators 
05-520University Closure for Inclement Weather and Other Emergencies 
05-521Use of Alcoholic Beverages 
Advancement
05-601Affiliated Organizations and Advisory Councils 
05-602Managing Endowments 
05-603Solicitation, Acceptance, Processing, and Management of GiftsOct. 18, 2024
Marketing Communication
05-701Email for University Communications 
05-702Mobile Device Applications 
05-703News Releases and Media Contract 
05-704Social Media 
05-705University Letterhead and Email Signatures 
05-706University Logo and Seal 
05-707University Publications, Mass Email and Webpages 
05-708University Website 
Information Technology and Security
General
06-101Acceptable Use of Information Technology Resources 
06-102Cellular Telephones and Wireless Communication Devices 
06-103Digital Millennium Copyright 
06-104Electronic Signatures 
06-105Security and Identity Theft Prevention Program 
06-106Information Security Incident Response and Reporting 
06-107Information Security Management 
06-108Wireless Networking